Guard Your Small Business Against Data Loss

If you run a business, when you lose data it is an annoying and frustrating experience – to which no business is immune.

Data loss can occur for a number of reasons, whether intentional or unintentional, such as:

  • Computer viruses or worms
  • Attacks by hackers
  • Power outages
  • Data corruption
  • Human error including accidently deleting files
  • Natural disasters
  • Software or Hardware Failure

Losing data can literally be a nightmare for any business, the inconvenience  and cost of recovering from this unenviable position can take extensive amounts of time and money to resurrect, it’s not only an emotionally taxing experience, it is financially taxing too!

So here are some surefire tips to guard your business against the loss of valuable data as well as data breaches:

Anti-Virus Software

One of the most basic things a business can do to prevent computer viruses, worms and attacks is to simply install good anti-virus software. These programs are designed to scan for viruses and threats and will notify you if they detect a threat to your computer system. If you’re looking for reputable anti-virus software ask us what we would recommend for your environment.

Lock Down Server Access

When hackers get access to a business’ root directory in the server, they can exploit all vulnerabilities including gaining access privileges to data, operating systems and other system files which they can then use to take control of your business’ entire server. Businesses can reduce the occurrence of data breaches and data loss by actually locking down server access from potential hacker attempts. Locking down your server can be done in a number of ways:

  • Restricting access by host name
  • Restricting access by directory
  • Password restrictions and authentication
  • Uninstalling unnecessary computer programs

Uninterruptible Power Supply (UPS) Installation

Uninterruptible Power Supply (UPS) is what we need to help prevent that system downtime and data loss that may occur through power surges and power failure. A UPS has rechargeable batteries to supply power in the event of a power loss. It ensures that your computer systems continue to run through proper emergency power provided by UPS when there is a power outage and if needed shut down appropriate infrastructure cleanly until normal power resumes preventing possible system corruption

When installing UPS to your server, you will need to match the right UPS model with your server so that it effectively guards against power loss. Our qualified team at Business Works can provide expert advice on this so that you get the right UPS for your business’ needs.

Install a Business Grade Back-up Solution

The truth is we see all sorts of unsuitable and unreliable methods being used to backup precious company data.  We always recommend an appropriate business grade disaster recovery strategy that will cater for a full image or backup of your Server including system files, applications and all data stored locally both onsite & offsite via our datacentre or cloud servers. These complete images plus multiple daily incremental changes running at up to 15 minute intervals are stored locally before being consolidated daily and uploaded via broadband offsite nightly to your hosted cloud infrastructure. This way you have an onsite solution that will facilitate quick recovery of files and if needed an alternative offsite replication of your complete environment should you face a major situation.

Furthermore, you must ensure that your backup process is monitored daily, just because it was configured and tested once doesn’t mean it will be working tomorrow – there is no use in backing up once or twice a year. When backing up your data daily monitoring is an essential component of the process, there is no point in a backup process that hasn’t worked for weeks!

Employee Education

To prevent data loss by human error, it is important that employees are diligent in performing their work tasks. Businesses should educate their employees on data security including where information should be stored and saved.  There is no point in having server storage for data and appropriate business grade backup process to find out that some staff  still store important data on workstations that are not being backed and may fail losing that important data.

Disaster Recovery Plan

Businesses should have a disaster recovery plan in place to mitigate further loss of critical data and to recover valuable data. So if there is a power outage, a natural disaster or a hardware failure, businesses should be able to take clear steps to avoid losing more data and take action to recover data and be back and fully operational as quick as possible.

For more advice on business IT support and data backup solutions including disaster recovery in Melbourne, turn to the IT experts at Business Works. We can provide you with a host of business IT solutions that will help guard against the loss of vital business data and provide you with a bulletproof disaster recovery plan. So call us today on 1300 732 810.